Setting general company goals. But if its too bare, it will take too many visuals to paint the picture. You have been asked by the Board to pre-sent the conclusions of your analysis. How to make a Presentation to the Board of Directors. A presentation to the Board should be to the point: short and complete, simple and substantiated, persuasive and factual, confident and honest. While you can find out a lot about board members via their bios or LinkedIn pages, youll also continue to learn more about them as you interact more with each person. Structure all information in an orderly hierarchical manner as a Q&A (from most to least important). Move on to old, new, or other lines of business and do so orderly, keeping discussions within the scope of the company's best interest. Understand what 'value' means to them: contribution to society, sustainability, well-being, or legacy can be as important as monetary value. Slide 1 is designed to be the call to attention slide. But avoid highly surprising new information. Don't forget to dress appropriately and look professional., Bringing a board meeting presentation to a session will help keep the meeting on track, and the audience engaged. Privacy Policy. Your board presentation slides should make ample use of visuals. Which acronyms and industry-speak are likely to trip them up? Are they a career marketer? Formally and informally. This should only be supplemental information that would be too time-consuming or distracting to cover in a presentation, like reports and demos. The bulk of detailed data and information must go into the attachments (see next step). Make it an inductive story: start with the conclusion. Make an impact with your presentation by using graphs, charts, timelines, diagrams, and sales funnels. Ask for approval of the board to the items you just read. It should be structured around those key arguments. Simply review the Board Deck Template as a Google Slides Presentation, or continue to read on. Numbers and details reassure the Directors. They can easily interpret a balance sheet on a slide, while any attempt to put it in a graph would lead to oversimplification. By clicking on Allow all cookies, you agree to the use of ALL cookies. The board report should present the data along with a summary of the key takeaways from that information. Dont elaborate on things beside the point. The exact positions a board of directors has depends on the company but here are five common board of directors positions, their average salary, and primary responsibilities: 1. Bring more detailed documentation on how each metric was produced for any board member who asks. A primary goal of these meetings is to be as effective as possible, so bear in mind there's no sense in calling a board to gather for items that should be cleared otherwise. The idea is that directors do not have to spend ages mining into the statistics in order to discover the relevant talking points for the meeting. Those companies were sharing the wrong charts, and therefore not telling the story correctly and leaving the board ill-equipped to help. So, stick to one key point on each slide. In meetings, chairs will actively call upon each attendee to bring out their strengths for the best possible collective discussion. But like spices, when used too abundantly, details, numbers and emotion can ruin everything. The deck should include an executive update, financials, performance against agreed upon KPIs, key hires, highlights, and risks. How does this create value in the long run? Time is money, especially in Board Meetings. Since Directors will have read your conclusion upfront, keep your talk short (5-15 minutes). If you're presenting a report or another document, make sure it's written clearly and concisely to ensure the message gets across. These are some very good inputs on how the CFO/controller presentation should look like. Since Directors will have read your conclusion upfront, keep your talk short (5-15 minutes). Non executive board members might be less familiar with some industry-specific technicalities and acronyms. When it comes to effectively working with the board and other executives across your organization, a CISO should focus on four primary functions: manage risk, oversee technical architecture, implement operational efficiency, and most importantly, enable the business. Both checking facts and getting the right feeling, requires them to investigate details. Heres a tool that helps, CIA for Context-Issue-Answer: List everything your audience knows about the subject; that is the context. Useful tips! Compliance and information. Stick to the purpose of your presentation. 8 a.m. 5 p.m. GMT The Board has invited you for a purpose. Use leadership skills to allow that conversation to take place in a tone that goes hand in hand with the company's culture. Your presentationfrom the topics you include to the slides to your speaking skillsneeds to be built with the goal of telling acohesive story. You also have the option to opt-out of these cookies. So, if you present an item for decision, make sure to provide all necessary information and secure a broad consensus before the meeting starts. Regular board meetings allow directors to share their thoughts and opinions regarding the company's performance and strategy. Here are some examples of exhibits to consider including: Financial performance and updated forecast (quarterly) Marketing performance vs. awareness and lead generation targets Following pages describe the four steps in further detail. Download ten free PowerPoint templates for a better presentation. Each of these graphics can easily be added to your board meeting presentation template with just one click. Additional slides to make the connection between information and compliance risk and Board-level business risks. I knew how stressful and nerve-racking it was to present in a room of peers and authority figures. If you present an item for decision, the Board will (should)require the full information well before the meeting. Download. By clicking the "" button, you are agreeing to the A presentation should follow the structure of any good movie, with a beginning, middle, and an end. 15 tips on presenting to a board Oct 7, 2014 Lucy Marcus Founder and CEO, Our Impact What's the World Economic Forum doing to Crowdsource Innovation Financial and Monetary Systems One of the questions I most frequently get asked when people hear I sit on company boards isn't about executive pay packages. 5 The Board has an adequate policy for the orientation and continuing education of directors. They found that the clothes we wear can shift our perspective. Have a strong opener to catch their full attention. When the request comes in to give a cybersecurity presentation to the board, security leaders should jump at the chance to educate the executives. So, if you are asking for a Board decision, make sure to provide all necessary information upfront and secure a broad support before the meeting starts. 1.1 This paper identifies key activities undertaken by the Human Resources Directorate and the performance of the Trust in relation to staffing related matters during the last twelve months. Gartner Terms of Use and Pictures and keywords alone wont do the job. Visually show the information. This isnt a TED talk. Dont attempt to control the process unless asked. The new Canadian factory is our bridge-head for a North American expansion over the next 20 years. However, you should also be prepared to explain potential problem areas and their implications. Ensure each point is high-level enough that the board will understand it, but detailed enough to give them a true picture. The answer to this challenge is a meticulous preparation in 4 steps: The Board has invited you for a purpose. Even if things dont go as you expected, consider it a priceless learning exercise. Tech reporter John Brandon argues in Inc. that no presentation requires more than seven minutes. You get insight into what the board members may bring up during the meeting and more context to prep. 8 a.m. 7 p.m. Think about the conversations youve had: What comes up most often? Then go straight into the heart of the subject and deliver your short presentation. So naturally, they will be looking out for anything that may impede that process. Write down the answer to that question. What You Should Include in a Board Presentation (with Examples & A Free Template) Reporting to the board may be daunting, but it's incredibly important. Decide if a matter is best addressed in a committee. PowerPoint can undermine Corporate Strategy. But in this way, you might lose their attention long before you even come close to that conclusion. Depending on what youll be covering in your presentation, it may be helpful to send the board materials to review in advance. Many appreciate the topical technology-related board development activities they get from management, especially in the . Risk vs. initiative and the overall risk profile of the organization 4. Once their role comes to an end, they'll also help find the next board chair to take their place. Board members want hard facts. And thank your audience for giving you the time and the opportunity. Slide 1: Get started Slide 1 is designed to be the call to attention slide. 10+ Board Report Examples If you ought to create one but do not know how, then this article will give you a set of samples and templates to slay every meeting that you'll encounter. To make your talk impactful, draw their attention to some interesting details or a telling example that wasnt in the pre-read. 1. The stages in this process are Companies Board Of Directors Members. Feb. 15, 2023. You can address it by saying something along the lines of, "You may have some concern regarding the timeline and whether its feasible given our current projects. Chair of the board. But security and risk leaders must be able to communicate a clear message without losing the audience. The narrative is your core story. Some may operate more like a town hall, pausing periodically to discuss the points as they come up. Read world-renowned marketing content to help grow your audience, Read best practices and examples of how to sell smarter, Read expert tips on how to build a customer-first organization, Read tips and tutorials on how to build better websites, Get the latest business and tech news in five minutes or less, Learn everything you need to know about HubSpot and our products, Stay on top of the latest marketing trends and tips, Join us as we brainstorm new business ideas based on current market trends. Such a structure starts with detailed numbers and findings, and gradually summarizes into conclusions. 3. And if so, what decision? You are well prepared; you know your stuff. If you didnt understand the question, ask for explanation. Dont have your own hidden agenda! Details of weights given to each criteria. Just as for any corporation, the board of directors of a nonprofit has three primary legal duties known as the "duty of care," "duty of loyalty," and "duty of obedience.". President or Chair Vice President or Vice Chair Secretary Treasurer Additional Members. If you put the right structure in place, present a clear package of information and create a process to elicit proper feedback, board meetings go more smoothly and more quickly, and the board will have more confidence in you and your company. 2023Gartner, Inc. and/or its affiliates. Four types of reporting are needed by the board: 1. A robust onboarding processincluding essential information and briefing materials, quality discussions with key people, and a "road map" for getting up to speedcan greatly accelerate a new director's integration and contribution to the board's work. These cookies will be stored in your browser only with your consent. This means figuring out the focus of your presentation, what youll cover, and what youll leave out. See pricing, Marketing automation software. Numbers and details reassure the Directors. Aligning such a group of intelligent, authoritative individuals with many, often conflicting, priorities is a subtle process of information, discussion and persuasion. The difficulty lies in finding what the real issue is and how your involvement helps to solve that issue. Join your peers for the unveiling of the latest insights at Gartner conferences. Im not arguing to leave detailed data out. For instance, packing your slides with heavy text or bullet points is a surefire way to lose your audience. We have made a team to research loca-tions for the new plant. What is the exact scope? Building confidence is one of the less concrete tips on the list to implement. Select story elements that radiate the enthusiasm, pride, or whatever the emotion is that you would like to convey. Important decisions are preferably adopted unanimously. It needs to be sparse, and simply identify the topics youll cover in the following slides.