All departments using UKG Ready will adopt a standard pay period for hourly employees. To confirm your punches, you may view your timesheet by clicking on the My Timesheet link on the My Timesheet panel. Federated Authentication requires additional configuration and maintenance, but it comes with more flexibility and integration with other products. The UKG Pro Mobile App gives you control over job-related actions that are personal to you. Beneath the clock in the My Timesheet panel, click Clock Out. With timekeeping systemsthere is a potential for increased incidence of small amounts of overtime as employees begin clocking and perhaps punch in a few minutes before their scheduled shift begins or punch out a few minutes after it ends. During installation, the UKG Ready mobile application prompts for access to user location. 6. UKG Dimensions supports two types of authentication: Basic and Federated. To protect our customers' employee-level data and privacy, were unable to provide direct assistance with passwords. With Basic Authentication, users can only access the core UKG Dimensions workforce management (WFM) components. Built to help simplify your work needs, the Workforce Central mobile app (formerly known as Kronos Mobile) provides employees and managers quick, secure access to Workforce Central. Notes: Navigate to the UKG Ready dashboard by going to ukg.uoregon.edu. Here are some of the changes in business practicewe will makeas participating departments and their employees begin to use the new instance of UKG Ready. Simply click 'My Timesheet' on the employee dashboard and navigate back or forward tothe desired pay period using the arrows. The following changes are supported by our project sponsors;HR, BAand Information Services. Discover AI-powered workforce solutions with tailored industry features built on an intelligent and extensible platform to help you redefine the work experience for your people. Time, attendance, and scheduling dont have to be a drag on productivity. If your organization has some employees who use Basic Authentication and some who use Federated Authentication, the Basic Authentication page contains links to the federated URLs. Welcome to UKG Dimensions Online Help How Can We Help? Canadian HR Law: The Essential Reference Guide 2022 Edition, The Total Economic Impact Of UKG Dimensions, The Total Economic Impact of UKG Pro and UKG Dimensions, Partner for Life: Redefining Customer Service, Find the right support for your mobile app, Gets tips on how to conduct a successful rollout. Take a tour of our global workforce management solution. Phone Hours are from 9:00 a.m. to 4:00 p.m. We have discussed the following changes with SEIU representatives and will continue to address anyconcerns and keep union leadershipinformed as this project progresses. Loading. The developer provided this information and may update it over time. If you're interested in working for a company that truly invests in their people to create a culture of belonging and innovation, we want you on our team. Company Access Code. There will be online training and support available from trained department champions. A UKG Ready Service Advisory Board will be formed afterimplementation that will bringservice providers;Business Affairs, Human Resources, and Information Services, together with representatives from participating departments. Additional factors used when logging in might be a one-time code delivered to your phone by text or email, or a piece of hardware that only you possess (like a key). 80% of customers say the experience an organization provides is as vital as its products or services. We call it UKG Ready or Ready for short. Once approved, the cancelled leave will be removed from your UKG Ready calendar. Here you will see pending requests for time off, change requests, and time entries from your employees. If you do not have the full report open, you will not be able to approve entries. I can do #1 and #2 and many other functions on the website, so #3 is the only one that you really need the app for. Your timesheet status will now change to show as Submitted. Managers can take care of exceptions as they come up . With your days selected, click the Start Request button in the top right-hand side of the screen. Data privacy and security practices may vary based on your use, region, and age. Time clocks are used where large numbers of employees report to a central work area without access to a computer. This will bring up the employees timesheet. 11. For more information on how to get started on the app or to encourage your employer to enable it for your company, please contact your HR/payroll department. Schedule time with Ben to review topics in our. Forgotten your username or password? UO is among the lastPAC 12 and AAU institutions to adopt an automated time and attendance system. . Select Add a Time Entry from the Change Request drop down menu. Give your people the power to achieve the extraordinary. Ultimate Kronos Group (UKG, formerly Kronos) is the company behindautomated time and attendance systemWorkforce Ready. Will UKG Ready round the actual time I punch in and out? This is going to bring up this months timesheet. There is also an audit trail for each change made identifying who made the change.. To clock in, select the Clock In button. Your source for the latest life-work trends and ideas from UKG experts and leaders. How To Login with UKG Dimensions; Error: "Unable to contact server" when attempting to log into UKG Dimensions from a mobile device; . With Basic Authentication, the users password is stored within UKG Dimensions, and the user authenticates using UKG Dimensions built-in authentication service. Adoption of a singlesystem ensures that all earnings, holidays and leavesof thosewho use it arecalculated the same way. Read the Gartner Critical Capabilities analysis for UKG Pro. Should you need help with these items, please contact your employers HR/payroll department directly. Adoption of a new instance of UKG Ready is an opportunity to standardize some inconsistent university business practices. An identity provider hosted in the Dimensions Cloud called Dimensions IDP(DIDP), The Dimensions IDPProxy (DIDPProxy) service that acts as an IDP to an SP, but then redirects to one or more IDPs. Employees in positions designatedNon-Exempt from FLSA or FLSA subject (overtime eligible) will clock in and out so the systemcan automaticallycalculateovertime and other premium earnings like shift differentials. Multi-Factor Authentication (MFA) With MFA, users are authenticated and logged in with more than a single factor, where the single factor is typically a password. WHEN it works, it is actually almost a good app. Employees can access their timesheetsat any time by logging into UKG Ready using their Duck ID username and password. 13. Will Iclock in and out for mealand break periods ? If you're a UKG system administrator trying to log in to the UKG Kronos Community to engage with other users or to get support, go to https://community.kronos.com. Lately, I have a problem with the app and there seems to be no way to fix the problem I am having. The pay period varies from department to department because a standard pay period was never adopted and enforced university-wide. Choosing the right HCM technology marks the first step in your journey to delivering on what your business and e. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. This allows full suite. Clocking for meals is a best practice because it provides evidenceon the timesheet that the employee was indeed provided ameal break in accordance with Oregon labor rules which state,"Meal periods of at least 30 minutes must be provided to non-exempt employees who work 6 or more hours in one work period. If you have questions please contactyourdepartment payroll administratorlisted below: The UKG Ready mobile app is an option for employees working in departments who have decided to use the UKG Ready web clock instead of physical time clocks. On the UKG Ready Home tab, look for the My Time & Time Off icon in the middle of the Start panel. The first time you login theUKG Ready mobile app will prompt for region (North America) and company short name (6178092), Visit us on Facebook It does nottrack employee movement before or after they clock. You may approve each employees time entries individually or grouped together by selecting the appropriate boxes on the left-hand side of the screen. These employeeswill also have the option of using the UKG Ready mobile app on their personal mobile device. 5. Welcome to UKG KnowledgePass - your 24/7 library of in-depth, self-paced learning content. Please make sure you are on the correct screen before proceeding. Yes, all employee groups eligible for paid time off will request time off. If the user allows access to their locationduring install, then the application will record user location (pin on map) at the precise moment the employeeclocks in or out. Exempt status is a position classification decision determined by Human Resources. If an employeeforgets to clock in or out or clocks in early or late for anyreason they will simplysubmit a change request thatwill then be approved by their manager. Join our community space and gain access to helpful support and advice from our team of product experts and engaged customer network. Get the Nucleus Research report on the significant return on investment (ROI) many organizations have experience. UKG is not authorized to answer employee payroll questions. You should see a small blue expansion arrow, click that. In the UKG Learning Center (Hamburger>My Info>Help), take the Time Learning Journey which is composed of six short trainings. Click on the Change Request button on the top right-hand corner of the screen. Find the product that best fits your needs. Ultimate Kronos Group (UKG, formerly Kronos) is the company behind automated time and attendance system Workforce Ready. What if I clock in before my shift begins or after it ends, will this result in overtime? Change is difficult and must be supported and well communicated. Key features of Federated Authentication include: UKG offers the following for customers who do not have their own IDP but could benefit from using one, either because they are a full suite customer or because they require MFA: The authentication method (basic or federated) is set for each employee in the Employee section in the People Information component. Ultimately yes. How can employees access their time records ? Time entries are generated each day for employees clocking in and out, and when any employeetake leave or isgranted a holiday. To cancel an approvedtime off request, navigate to the Home screen. Take a tour of our global workforce management solution. From the Dashboard, navigate to the Approvals tab. Select the date you wish to make the change for, and click the arrow to proceed. Classified employees, officers of administration, students, and temps)will use UKG Ready. We've mapped the content in the sequential order that we recommend to help simplify your education experience. Global workforce management for complex industry needs. If you are Rejecting a change request from an employee, click Reject and put an explanatory note in the comment box. To protect our customers' employee-level data and privacy, were unable to provide direct assistance with your login credentials. We help organisations, big or small, to find better solutions that inspire their people and elevate the workplace experience. So recently coming back from a vacation. Discover the benefits of a one-touch solution. Although this practice was largely discontinued several years ago,these employees will continueto be paid as they are now, current with no lag. Will classified employees on 'forecast pay' keep the same pay period and be paid without a lag ? An email will be sent to your supervisor for approval per the Managers Approving Change Requests process (see below). This eBook provides business leaders with an overview of the laws governing Canada's employment process. A notice will pop up saying that the clock-in was completed, and at what time the punch was registered. While on the My To Do Items tab, click on the change request you wish to approve. We build meaningful relationships with our customers to deliver exceptional value and, more importantly, confidence. The user is authenticated via IDP, which in turn delivers confirmation of that users identity to UKG Dimensions via federation. The message says something about a validation problem and suggests contacting the administrator. After the events of 2020 and 2021, employees have more power than ever before. If your request is for a single day, please select Single Day under the Request Type field. For On-Call you do not need to enter a start and stop time, just put in how many hours total for that day. For Non-Exempt (Overtime Eligible) Employees (Classified, Forecast, Students, and Temporary Employees). We want to pay employees as quickly as possible with the shortestpossible lag. We found a workforce management partner that can support our growth , We now have compliance confidence with accurate, reliable data., The UKG team has been fantastic to work with. What device will I use to clock in and out ? Will all university departments use UKG Ready ? Self-paced training offers in-depth learning with tutorials, how-to guides, job aids, and more. To view pending change request items, click on the notification bell in the top right-hand corner. Built to help simplify your work needs, the Workforce Central mobile app (formerly known as Kronos Mobile) provides employees and managers quick, secure access to Workforce Central. The mobile app is very convenient and doesreport employee location at the instantthey clock in or out. Learn more about the costs of getting payroll wrong, and the benefits of having an efficient, effective solution. The criteria that determines clocking is Fair Labor Standards Act (FLSA) status of the position. We call it UKG Ready or Ready for short. Notes: Simplify recruiting, onboarding, self-service and benefits administration. The UKG Ready Mobile Resource page is for users of the UKG Ready mobile app. Three Key Learnings to Take Away when Selecting and Implementing your HCM Solution, One Touch: A Quick Guide to People-Focused HCM. It is the rightway to operate a large and complex payroll. In departments adoptingthe web clock, employees will use their university computer to clock. Exclusive new research from Forrester shows an 89% return and payback within 6 months. No meal period is required if the work period is less than 6 hours.". Take a tour to see how you can simplify your HR processes. Thats why we build products designed to inspire your people and your organization to grow and thrive. Project sponsors are Mark Schmelz, Kelly Wolf, and Melody Riley Ralphs. For Exempt (Overtime Ineligible) Employees (Officers of Administration), Request Time Off(Sickand Vacation Leave), For On-Call Employees(Classified Employees). Itis a time entry and leave management system that collectshours worked and/or leave used from employees, obtains supervisor approvals for time sheets,change requests,and time off requests, and then feeds this information to the university payroll system. Take a tour to see how you can simplify your HR processes. Which employee groups on campus will use UKG Ready ? This brings up the request and shows the current state of the time entry, as well as the new state the employee would like it corrected to. Enter OTP (Check your email for a message from mykronos.com with the subject "Your one-time system password." ) Questions may be referred to the Title IX Coordinator, Office of Investigations and Civil Rights Compliance, or to the Office for Civil Rights. If you don't see the date you wish to change you may have to navigate to the previous timesheet using the arrows at the top of the timesheet. From the home dashboard, navigate to the Approvals tab, where you will see all pending requests. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. Head to our Support page. An email will be sent to your supervisor for approval. Login here using your username and password (Cookies must be enabled in your browser) Username. Through the app, you can perform a number of tasks, such as searching your employee directory, viewing and printing current and historical pay statements, accessing pay insights, viewing tax forms, and more. Watch a tour 2:12 Watch a tour 2:12. You can use both authentication methods within the same tenant. Employees, managers, and the Mobile Administrator can: If youre an employee trying to log in to your UKG Workforce Central system, contact your companys UKG administrator for the login URL to your UKG product and bookmark it for the future. Forgot your password or need help resetting your credentials? Your timesheet status will now change to show as Submitted. Safety starts with understanding how developers collect and share your data. Look to your future. Note: Some classified positions are designated Exempt and some unclassified positions are designated Non-Exempt. Look to your future. the system has allowed us to tighten our policies and reduce excess costs . Employees subject to the Fair Labor Standards Act who are eligible for overtime will earn overtime if they workmore thaneight hours in a day (unless the employee's requestfor a flex schedule was granted) and/or more than 40 hours in a week. In fall 2022 most administrative units, not already using UKG Ready will on board. This will bring you to the Time Off Request screen. This inconsistency is confusing for employees and makes it difficult for the Payroll Office to comply with a state law that requires the pay period to be printed on each employees'earnings statement. Once these units are settled and using the system successfully remaining units, including academc units,will on board. Currently there is no plan to require faculty or GEs to use the system for leave reporting. Life-work Technology can help organizations and employees move from a focus on life-work balance to the Life-work Journey to create a more supportive workplace. The advisory board will make decisions regarding;system configuration and funding model changes, upgrades, adding features, contract renewal, service deprecation and replacement. Using UKG workforce management solution, PVR Cinemas has optimised scheduling, reduced labour costs, gained better visibility for informed management decisions. Then you can hit submit for it to be sent off for approval. Users would simply use different URLs to access the system. For federated authentication, you can also have multiple identity providers within the same tenant. Find the product that best fits your needs. Open your timesheet by clicking on the My Timesheet link at the top of the My Timesheet panel. Basic Authentication is the easiest authentication to use, but it provides the least flexibility and integration with other products. Kronos SaaShr, Inc., a UKG Company (NMLS ID#1698726) provides money transmission services on behalf of UKG Inc. customers and in connection with certain UKG products. Department payroll administrators will no longer have to track down timesheets, correct them, and manually enter hours totals into the Banner payroll system. To approve the pending time entries, click on the "Pending Approval Time Entries" link in the bottom panel in order to view the full report. We anticipate lots of change requests as employees learn to use the system. Non-Exempt (overtime eligible) Employee Training: Manager Training: We recommend thatmanagers alsowatch the employee training videos above. Time, attendance and scheduling dont have to slow down productivity. real-time visibility into the workforce has been a huge help to our supervisors , UKG Dimensions will provide us with the right balance of ease of use & rich insights. UKG Ready. UKG Pro Ranks Highest in 2022 Gartner Critical Capabilities for Cloud HCM Suites for the North American Midmarket Use Case. Please remember that the current restrictions regarding Sick Leave use still apply, as per university guidelines. As leaders in culture, we help customers to realise whats possible when they invest in their own people. To protect your privacy, we are unable to provide direct assistance with employee-level data, like UKG Pro login credentials, payroll information, and tax filing forms. The UKG Dimensions mobile app is built to help you connect to work right from your phone, wherever you are, night or day. Most Officers of Administration and some Classified employees are exempt. Using the calendar, select the days you need to make your request for by clicking and dragging to highlight all of the appropriate days needed for the request. While viewing your timesheet, you may add notes to your punches or request adjustments and corrections per the Classified Time Clock Change Request process (see below). Clocking in and out typically becomes routine in a week or two. A dialogue box will pop up asking you to select which type of leave you wish to use. When I first downloaded the app for work, it worked fine. A notice will pop up saying that the clock out was completed, and at what time the punch was registered. Kronos SaaShr, Inc., a UKG Company (NMLS ID#1698726) provides money transmission services on behalf of UKG Inc. customers and in connection with certain UKG products. Eventide Senior Living Communities uses UKG solutions to engage staff and streamline workforce management and HCM, cutting PBJ reporting time by 99%. Timesheets are approved by the department. UKG Dimensions; UKG Ready; Customer Experience . UKG Dimensions Directory Services. Physical Address (UPS, FedEx, DHL Delivery Only - NO US Postal Service Mail): Switch between overtime andcomp time and split a time allocation, Manager dashboard,to do items and notifications, approving request for time off. Learn about how analytics turns information into actionable insight. If an employee is unsure about their positions FLSA status they can either reference their position description, or ask their department payroll administrator who can run an emloyee roster report which shows FLSAstatus. Employees will more easily see available leave balances when requesting time off. Navigate to your timesheet and hit the option to submit a change request. We build lifelong, trusted partnerships to deliver more to your experience, to your people and to your business. DIDP supports email, text, and token-based MFA. Collaborate, learn, and get support for your UKG solution! Functions are limited. A new category of people solution for the future of work. Kronos SaaShr, Inc., a UKG Company (NMLS ID#1698726) provides . If you're interested in working for a company that truly invests in their people to create a culture of belonging and innovation, we want you on our team.